HR DataHub is an intelligence platform for HR teams and provides technology-powered objective insights. We help organisations make data-led people decisions by collecting reliable, wide ranging HR data and combining it with cutting edge technology to provide actionable insights for organisations no matter the size or industry they operate in.
📮 Our contact details
Email: dpo@hrdatahub.com
Address: Brookeside House, London Lane, Houghton Conquest, United Kingdom, MK45 3LR
❓ What is this notice all about?
We want to be completely transparent about how we collect and use your personal data and this privacy notice exists to tell you exactly how we do this.
This notice applies wherever we decide why and how we process personal data (and therefore act as a Data Controller under data protection law). It covers the personal data we process when you use our services.
Our privacy notice tells you the journey of your personal data from the moment it enters our systems up until it's time for us to say "goodbye 👋", as well as the various stops it makes along the way.
👇 The different ways we process personal data
When you join us as a customer, we'll need some information about you, such as your name, email address, contact details, payment details, and social media publicly available data and we will rely on Article 6(1)(b) of the GDPR - Contractual Obligation and Article 6(1)(f) of the GDPR - Legitimate Interest for this processing.
We use Hubspot as our Customer Relationship Management platform. Hubspot are based in the US and when they share Personal Data of individuals in the European Economic Area ("EEA"), Switzerland or the United Kingdom ("UK") within and among HubSpot’s Affiliates, they make use of the Standard Contractual Clauses (which have been approved by the European Commission) as well as additional safeguards where appropriate, and you can find out more about them here. We also use a platform called Fireflies to record customer conversations for our Sales and Customer Success teams. Fireflies is based in the US and you can find out more about them here.
We will retain customer records for 6 years in line with UK law.
When your organisation joins HR DataHub as a customer, we'll use some information about the employees as part of aggregated data sets, such as your job title, business level, salary, location, ethnicity and gender and we will rely on Article 6(1)(b) of the GDPR - Contractual Obligation and Article 6(1)(f) of the GDPR - Legitimate Interest for this processing.
The data we collect will be stored on various platforms including Excel spreadsheets. The data will also be stored in Microsoft Sharepoint, Microsoft Azure and Microsoft Back Office. You can read Microsoft’s privacy policy here. We also use Hubspot, whose privacy policy is here and Mighty Networks who are based in the US and have put in place appropriate data transfer agreements, using contractual clauses as approved by the European Commission, for the transfer of data to the US. You can read their privacy policy here.
We will keep this information for the duration of the company’s contract with us and remove it immediately after this has come to an end.
When you take part in a survey, we'll need some information about you, such as your name, email address, and responses, and we will rely on Article 6(1)(a) of the GDPR - Consent for this processing. Some responses may include data that is sensitive or special category, and we will rely on Schedule 1 Pt 1(4) of the Data Protection Act 2018 Research for this processing.
We use SurveyMonkey to conduct surveys. SurveyMonkey is based in the US and uses standard contractual clauses for the transfer of data as approved by the European Commission. You can read their privacy policy here.
We will retain the data for 6 years.
Our website uses cookies and other similar technologies of which you should be aware.
When you use our website, the cookies can be stored on your device are either first party cookies, which are placed and read by us directly while you are using our website or third party cookies, which are set by other third parties we have partnered with.
Below is a list of the cookies we use and the purposes for which they are used:
These are third party cookies that enable us to monitor and analyse how visitors use our website and generate statistics based on them.
These cookies can be set by Google Analytics. Google Analytics is a web analysis service provided by Google Inc. (“Google”) which uses the Data collected to track and examine the use of our Website, prepare reports on its activities and share them with other Google services. Google may use the Data collected to contextualise and personalise the ads of its own advertising network.
Personal Data processed: Cookies and Usage Data.
Place of processing: United States – Privacy Policy.
You can choose not to store Non-essential cookies on your computer when you first visit our website, or you can adjust your browser settings to prevent cookies from being saved on your computer. You can find information about how to manage Cookies in the most commonly used browsers at the following addresses:
📜 What are your rights?
Your personal data is yours and you have rights in relation to it granted by the UK GDPR, which include:
You have the right to be informed about the collection and use of your personal data, the purposes for processing, retention periods for that personal data and who it will be shared with. We have set this information out in this privacy notice.
You have the right to ask us for copies of the data we hold about you. If you ask us, we’ll confirm whether we’re processing your personal information and, if so, provide you with a copy of that personal information (along with certain other details).
You have the right to ask us to stop processing your personal information in some circumstances, such as when we are relying on our own (or someone else’s) legitimate interests to process your personal information, when we are processing your personal information for direct marketing or when we are processing your personal information for research.
You have the right to ask us to rectify the personal information you think is inaccurate or to complete information you think is incomplete. When you ask us to rectify your information, if we’ve shared your personal information with others, we’ll let them know about the rectification where possible.
You have the right to ask us to erase your personal information, in some circumstances, such as where we no longer need it or you withdraw your consent (where applicable).
You have the right to ask us to restrict the processing of your personal information for a period of time in some circumstances, such as where you contest the accuracy of that personal information or object to us processing it. This right is separate from the right to object and will only stop us from using your personal information further, not from processing it. If we’ve shared your personal information with others, we’ll let them know about the restriction where possible.
You have the right to ask that we transfer the personal information you gave us to another organisation, or to someone else, in some circumstances.
You don't have to pay anything in order to exercise your rights. Please contact us by sending an email to dpo@hrdatahub.com if you wish to make a request under your rights; we have a calendar month to get back to you with a response.
💔 How you can complain
If you have any concerns about our use of your personal information, please let us know by:
If you are not satisfied with our response or you are unhappy with how we have used your data, you can complain to the Information Commissioner's Office (ICO). You can find the ICO contact details below:
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